Board of Directors Approved 09/04/03
Minutes
August 7, 2003

Present: Bardizbanian, Hughes, Frisbie, French, Fell, Justus, Sottana
Ex-Officio: Koch
Guest: Recknagel

Minutes of July 10, 2003
Accepted

Treasurer's Report
Accepted

Committees

Golf: The Board would like a response from the committee as to why carts must stay off #10 during the summer months.

House: See "Motions."
A rendering of the Ballroom was presented to the Board.  It pictured pilasters, two large oak framed mirrors and oak boxed palm trees.  The purpose is to make the room look and feel more warm and welcoming.  The rendering will be put on display in the Terrace.

Tennis: See "Motions."  There was a concern on member usage of courts during tournaments.  The committee recommends for members to call 24 hours in advance to secure a court whether or not a tournament has been scheduled.  This will guarantee a court for members as well as allow the court for tournaments should no one wish to reserve it.  The Board agreed to this recommendation on a temporary basis.  The Board has requested a tournament schedule listing outside and member tournaments.

Membership: The committee is waiting for the finalized wording on a Corporate Sponsored Class of Membership from the By-Laws Committee so that it can be presented to the Board for approval.   If approved, the concept will be presented for membership vote in October 2003.
The committee would like to post new member's pictures on the Club bulletin board and website for 90 days.  The committee recommends that the Board of Directors and Club Chairpersons be posted on the website.

Social: See "Motions."

Membership Service
The Board would like the General Manager to present a report on service at the September Board meeting.

Liability Insurance
The Board would like the General Manager to receive a written reply from our insurance carrier on the cost of insurance for the fitness center.  The Board also requested a presentation of liability coverage and costs throughout the Club.

Dress Code Committee
A Dress Code Committee has been established to evaluate the current policy and present a recommendation to the Board.

Correspondence
Club Property Adjustment Request: A Club neighbor whose yard backs up to the third green requested a lot line adjustment to be in line with the neighbor north of her property.  The line adjustment would not have an effect on the golf course in any way.  If the Board is agreeable she would pay for the lot line adjustment and related costs.  The Board will refer this request to Olsen for opinion.

Fitness Facility: A member sent a letter of concern regarding implementing and use of a fitness facility at the Club.  The chairperson of the Pool Committee will reply by letter to each concern.

Old & New

Water Coolers: Housing has been installed for the coolers.

2003 Trail Stickers: The Board would like a letter sent to members who have not complied with the requirements for a trail sticker.  The letter is to state that they will not be able to use their private carts on Club property if the necessary information has not been received by September 1, 2003.

Motions

Bridges - Recknagel
Recknagel informed the Board that the county agreed with ZFA's bridge designs and that Story has applied for a permit from the Fish & Game Department. Brooks motioned that if we repair the bridges, we use Recknagle and Story to supervise and over see the project.  French seconded, the motion carried.
Fell motioned that the priority is to begin with bridges on #15 and #16 with funds from the emergency account not to exceed $65,000.  The emergency account is to be replenished through member assessment and the Board to request Singer to present payment options.  Brooks seconded, the motion carried.

House:  The committee requested up to $500.00 for sound panels and installation for the Terrace.  Frisbie motioned to approve, French seconded.  The motion carried. 
The committee requested $350.00 for a picture frame to hold individual photos of the Board of Directors.  Frisbie motioned to approve, French seconded.  The motion carried.  Koch would like the frame to be located in the Terrace.

Tennis:  Netting: The committee is requesting $5,000 to extend netting to cover courts 1,2,3.  Hughes motioned to approve, Brooks seconded.  The motion failed.

Social:  The Friday Evening Social and Buffet has been well received.  The committee is requesting half price well drinks from 5:30 p.m. to 6:30 p.m. Frisbie motioned to decline, Fell seconded.  The request was denied.  The committee would like to have a trio play on August 22 and is requesting funds.  The Board declined the request at this time.

AFTA Request: Requesting a foursome including carts for their fundraiser on September 13, 2003.  The Board declined the request as they are encouraging member to use their guest passes for such an event.

The meeting adjourned at 8:45 p.m.

Respectfully Submitted,
John Justus, Secretary